Multitasking myth?

The word “Multitasking” seems to communicate being able to do multiple things at once.  Perhaps a better definition would be “Juggling several things at once, taking turns giving attention to one thing after another, and managing transitions.”  Realty sometimes demands this kind of rotation or splitting of awareness, as anyone who is responsible for children can attest.  However, at work, organizations pay a big price when multi-tasking is used and worse if it is common and expected!

Eli Goldratt’s in his book Critical Chain points out the damage multi-tasking does to project durations. Important projects are delayed while less important projects are worked on perhaps because of the need to show progress at the next project review.  Goldratt strongly advocates that organizations set clear priorities with one most important project at a time.  Then that is the project that is always worked upon first, given an opportunity to do so.   Every department knows what project is top priority and works accordingly. The #1 project is NEVER to be delayed while resources are applied somewhere else.  Businesses following Goldratt’s model, which includes not multi-tasking and a special project buffer strategy, routinely cut project durations 50% or more!

We have an article on the Member part of our website Project Management Tip #1 (Want access? Join with your email.)  The article demonstrates mathematically that using six identical resources (i.e. people) on one project and avoiding spreading their efforts across six projects, all else being equal, earns an average 42% improvement in cutting project durations for those six projects.

For an individual, focusing on one project at a time avoids time wasted putting down one project and picking up another.  Mental effort alone is significant plus this will reduce errors which hurt quality and eat up time to repair.

Next, is more information from another source you might find challenging and interesting.

From the book: Unlimited Memory by Grandmaster Kevin Horsley: “Multi-tasking is a myth”; “Stop multitasking”; “Our brain can … only focus on one thing at a time”; “When you (think) you are multi-tasking you are actually switching between tasks”;

“We (humans) cannot do more than one thing at a time.  Sharpen your intellect by returning to the habit of doing one thing at a time.”; “Rediscover the value of sequential tasking, instead of settling for the quality dilution associated with simultaneous tasking.”

“Exceptional work is always associated with periods of deep concentration.”; “Nothing excellent comes from scattered effort.”  “We are training our brains to an attention deficit.”

“Neuroscience consultant, Marilee Springer says, ‘Multitasking is known to slow people down by 50% and add 50% more mistakes’.”

Aligning Learning Strategy with the Business

Five key points (of many) from:
State of Learning & Development 2016 report by Brandon Hall:

“1. Less than 8% of companies with an L&D strategy
     would call it very effective.

“2. More than 50% of companies say they are ready .
… to take action on aligning the learning strategy
    with the business.

“3. High performers are 78% more likely to have an
     effective L&D strategy than average or poor
     performing companies. …

“4. There needs to be a set of critical skills and
     competencies the strategy can target.

“5. …(To) really do learning the right way, you need
     a game plan for each learning topic you offer.”

…End of report excerpts…

What skills and competencies should be part of your L&D strategy? Business managers, supervisors and teams universally: Solve problems, make decisions and Implement projects. So your L&D curriculum must help people with practical applications of these business skills.

The following skills form a critical thinking framework, one that can empower employees to think together and succeed in running any business by optimizing use of their experience and judgment: Root Cause Analysis, Decision Making and Project Implementation.

Consider this: how successful can an organization be if their people do not do well in understanding the causes and root causes of problems; find it difficult to make high quality, timely, and balanced decisions; and are weak at implementing projects?  Symptoms of the above include: delays in making decisions, problems that reoccur, and projects that are late, abandoned, or fail to achieve key objectives.

The management assessment research conducted in the 1970’s and 80’s proved that there are two categories of effective management skills: human/communication skills and thinking/analysis skills. These two sets of skills can be described various ways but their basic validity is well established.

The good news is that L&D science and technology has progressed so that we now can create a dynamic, business focused game plan to transfer learning directly into the work setting to make needed changes and dramatic improvement.  A blended learning approach.

Contact us to discuss what you want to do to improve the thinking competence of your people.  Visit our website to learn more about our standard workshops, online training and blended learning methods. Thank you.

Needs assessment discussion.

TRIGGER: from ATD (Association for Talent Development):

“… needs assessments are an integral part of developing talent.”

—> In the quote from ATD below any text set apart in these brackets [  X  ] indicates              BPI comments.

“In a recent research report, ATD found:

• Only 56% of surveyed organizations use needs assessments.

• The top challenge with needs assessments is stakeholders believing they already know the needs. [We interpret “stakeholders … already know the needs” to mean the stakeholders think they know the solution already.  A solution and a need are different.  A need exists now, but a solution in this context is only an idea for meeting a need.]

• The primary benefit of training needs assessments is identifying performance gaps.” [We prefer the term needs assessment to “training” needs assessment because training is not always the most effective solution or may only be part of an optimal solution.]

FURTHER COMMENT:
Please read the article: Critical Thinking Interview -Part II in the PUBLIC ARTICLES section of our website www.critical-thinking.com (especially pages 3-4).  The URL for this specific article is: https://www.critical-thinking.com/sites/default/files/A02.

Our experience shows that there is an almost “casual waste of Talent Development resources” perpetrated on the altar of appearing to be cooperative while missing an opportunity to be truly effective. As a result, training is often rightly seen as not having much of an impact on the real day-to-day business of the organization and can be the first to suffer budget cuts when times get tough.  (Witness the purge of budgets and personnel of training departments in 2009!)  We’ve found that both internal stakeholders and internal Talent Development specialists fall victim to the same logical error while the organization suffers two wounds – $’s wasted on resources for the wrong solutions and $’s lost on continuing performance gaps.

What should be done about it? Training and Talent Development Professionals with their internal customers should learn how to accurately analyze the real needs (causes) of performance gaps before considering solutions.  Please read the above mentioned critical thinking article for more insight into this issue – and also see this article HRD, Consulting w/ your customers!